Job Opportunities in Canada

Downey Ford Sales Saint John, NB is currently seeking a Fleet Services Coordinator to join their team!
About Us:
Downey Ford is family-owned and operated and has been servicing New Brunswick Ford buyers for over 50 years. We were voted number one new and used dealer in Saint John, NB and have three (3) NB locations, Saint Stephen, Saint John, and Sussex.
Downey Ford has grown over the years but has never lost its identity. As a result, you will be treated as a member of the family when you walk into any Downey Ford dealership. Customer satisfaction will always be our priority. Our team of dedicated professionals will always greet you with courtesy and a smile.
Downey Ford offers Southern NB a wide range of new Ford models and used Ford vehicles, as well as a modern servicing department. Downey Ford also offers genuine Ford parts and accessories, as well as a state-of-the-art body shop and detailing department.
Summary
The Fleet Services Coordinator assists the Fleet Deartmet by performing various administrative tasks related to the fleet department. The position requires someone that is detail oriented, has strong organizational and effective time management skills. The ability to manage multiple tasks simultaneously and meet deadlines is a must. Excellent communication skills and a professional demeanor are essential.
Reporting Relationship
This position reports to the General Sales Manager/Fleet Manager
Why join us?

• Industry competitive salary plus bonus/commission structure
  
• Group benefit after three (3) months of employment.
  
• Employer matched pension plan after six (6) months of employment
  
• Employee discounts on parts, service, and vehicle purchase
  
• High performance culture
  

• Focused on customer experience.
  

Responsibilities

• Assist Fleet department as needed.
  
• Prepare various documents and reports as needed.
  
• Preparing final paperwork for sales of warranty, maintenance, and protection packages to meet fleet client needs.
  
• Answer phone and direct calls appropriately and first point of contact for customers as they come into the department.
  

• • Ensure Deal paperwork is processed properly and expensed correctly.
• • Business manager for commercial lease credit apps and associated final documents for clients from small businesses to major national accounts.
• • Preparing initial credit applications, getting approvals, producing final documents, reporting, and claiming and finalizing deals
• • Sending commissions for payroll.
• • Ensure compliance of company’s policies and procedures.
• • Conduct regular inspections of vehicles to identify any issues or potential maintenance needs.
• • Assist in the control of incoming sold vehicles from factory orders retail, drop ships, tendered vehicles and in stock sold vehicles.
• • Provide support in purchasing dealer trades, cheque requests, cutting PO’s, organizing drivers and vehicles for delivery destinations.
• • Track fuel usage and milage for each vehicle to optimize fuel efficiency and reduce costs.
• • Provide assistance for drivers and field staff as required.
• • Maintain information for internal use on vehicle status, and final payment.
• • Prepare reports and presentation on fleet performance and operational metrics for management review.
• • Perform other duties as assigned within the department.

Education and Experience Requirements

• Administrative Diploma from a recognized college an asset.
  
• Minimum of 1-year experience performing administrative tasks in an office environment.
  
• Must be well versed and proficient in Microsoft Office (Outlook, Excel, Word etc.) Candidates will be tested.
  
• Experience working with vehicle registrations, at an automotive dealership or in the car rental industry preferred.
  

• • Must possess valid NB driver’s license and provide drivers abstract.

Skills and Competency Requirements

• Strong organizational skills and the ability to multi-task
  
• Ability to manage stressful or unusual situations and maintain good customer service.
  
• Excellent verbal and written communication skills.
  
• Proficient use of various office-based software and computer skills.
  
• Must be self-motivated, analytical, persistent, and high-energy with the ability to works well independently.
  
• Able to work efficiently and effectively to achieve goals.
  
• Excellet time management skills.
  
• Must be goal oriented and able to meet deadlines.
  
• Ability to work well under pressure and meet deadlines.
  Work Conditions
  
• Must be able to work in a fast-paced working environment.
  
• Manual dexterity required to use desktop computer and peripherals.
  
• Interacts with public at large.
  
• Repetitive work.
  

• Provide Criminal Background check.
  

Schedule:

• 8-hour shift
• Monday to Friday. MUST HAVE availability to work some Saturdays .

Job Type:

• Full time

Do you have what it takes?
Interested candidates are encouraged to please submit a cover letter with your application describing why you're the best person for this position online or stop by in person with resume to Downey Ford – 35 Consumers Drive, Saint John, NB and ask for the General Sales Manager.
We thank all applicants for their interest in advance, however only considered applicants will be contacted for the position.