November 6, 2024

Synergy at Hamilton West

Allentown

FULL TIME & PART TIME

Event Sales Coordinator

Job Title: Event Sales Coordinator
Location: 6081 Hamilton Blvd Suite 200 Allentown, PA 18106
Company: Synergy at Hamilton West
Position Type: Starting at 20 hours/ Week, In person
Compensation: Hourly rate plus Commission
Benefits: Paid time off, Flexible Schedule
About Us: Hamilton West Event Center is a premier venue for corporate events, and social gatherings. We pride ourselves on delivering exceptional service and unforgettable experiences for our clients.
Job Description: We are seeking a highly organized and detail-oriented Event Center Sales Coordinator to join our team. The successful candidate will be responsible for overseeing all aspects of event planning and execution, marketing and managing social media content, as well as ensuring each event runs smoothly and meet and exceed the client's expectations.
Primary Responsibilities:·

Previous Sales Experience
Applicant should have a history of successful partnerships with local Lehigh Valley industry businesses
Live close to the Event Center
Coordinate and manage all aspects of event planning and execution, including logistics, scheduling, and vendor coordination and marketing of the event center.
Setup and breakdown of events, ensuring all equipment and tables are in place and meet the client's specifications.
Serve as the primary point of contact for clients, providing exceptional customer service and addressing any concerns or requests promptly
Attend Networking Event to promote and market the Event Center
Create comprehensive marketing plans to promote the event center and its offerings.
Identify target audiences and tailor strategies to reach them effectively.
Produce engaging content for various platforms, including social media, blogs, and newsletters. Manage the event center’s social media accounts.
Design promotional materials such as flyers, brochures, and banners.
Develop and implement strategies to promote specific events hosted at the center.
Collaborate with event organizers to maximize event visibility and attendance.
Establish and maintain relationships with local businesses, media outlets, and influencers.

Additional Position Responsibilities:

Create partnership opportunities that enhance the event center’s visibility and reputation.
Develop initiatives to engage with potential and existing customers, such as loyalty programs or special promotions
Develop and maintain strong relationships with clients, and vendors.
Create detailed event timelines and ensure all parties adhere to the schedule.
Assist clients with technological aspects of the Event Center not limited to connecting to the Wi-Fi, providing door access as well as use of the screens and AV equipment for their event usage.
Manage event budgets and ensure all expenses are tracked accurately.
Conduct site visits and walk-throughs with clients to discuss event logistics and layout.
Provide post-event reports and feedback to clients and team members.
Ensure compliance with all health and safety regulations during events.
Handle any issues or emergencies that arise during events, ensuring they are resolved quickly and efficiently.

Qualifications:

Bachelor’s degree in Event Management, Hospitality, or a related field preferred.
Experience in event planning or coordination.
Exceptional organizational and multitasking skills.
Strong interpersonal and communication skills.
Ability to work flexible hours, including evenings and weekends, as required.
Proficiency in Microsoft Office Suite and event management software.
Ability to remain calm and professional under pressure.
Strong problem-solving skills and attention to detail.

Benefits:

Competitive salary with bonus commission based on the number of events booked each month.
Paid time off

How to Apply:
Interested candidates should submit their resume and a cover letter detailing their relevant experience to LBialobrzeski@synergyathw.com with the subject line "Event Center Coordinator Application.
Synergy Event Center is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Job Types: Full-time, Part-time
Pay: From $20.00 per hour
Expected hours: 20 per week
Benefits: